When hosting a group event such as a school open house, scout troop meeting, business seminar or church workshop – anything where the attendees will be handed written material – use this technique and you will quickly know who did or did not show up. It is a simple process of elimination.
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Moms know a whole lot of tricks to make life easier, don’t we! Well, this one I learned as a high school guidance counselor and, later on, as the administrator of a PreK – 12 school. We would have such large events that, when sharing important written information such as the parent-teacher handbook, it was challenging to know who received it and who did not. This technique worked perfectly every time and became a great way of taking attendance!
The simple tip: label it! Yes, whether you write out their names by hand or print off some snazzy labels, put those take-homes into a nice envelop and print their names on the cover. Hand the packets to each attendee. The names of those who did not get theirs are on the outside of the leftover packets.
Here is an EXAMPLE: Today is our annual “meet the teacher” get together for preschool. I wrote a nice 2-page introduction with important FAQ’s like the school hours, what to wear (i.e. if your child comes to school wearing sandals, bring sneakers for gym), food, what fun we will have, etc. Then I printed out copies to give to all of the parents, my teaching assistants and the principal.
Now, I could have labeled the actual page – that method works fine – but today’s meeting is outdoors so, I chose to use envelopes to protect the letter from the elements. On the outside of each one I wrote “To The Parents Of …” and the child’s name.
*Using the child’s name (first name or first + last name) is helpful since children do not always have the same last name as their parents or guardians.
After the event is over, I can easily figure out who wasn’t there as I will still have their labeled envelop! I can then either email or mail the information to them or have it ready to hand to them on the first day of school. So simple.
And that’s my little attendance taking tip!
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Enjoy!
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Sending out a lot of envelopes soon? Here is how to seal them WITHOUT licking them!
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